FORMAT AND ARRANGEMENT

headlines

7.0 SAMPLE PAGES  

7.1Title Page

If you have any trouble with the clarity of sample page printouts, try printing from the Manual PDF.

Inside Title Page, Doctoral Dissertation

Doctoral students are subject to more stringent formatting restrictions as set forth by the Student Affairs Section since dissertations are subject to more university-wide standards. For example, Ph.D. dissertations must have a Japanese title on the OUTSIDE COVER PAGE of the dissertation (the cover of the bound version) in a prescribed manner, whereas the INSIDE COVER PAGE does not. Master theses do not have this requirement.

Therefore, doctoral students should obtain a copy of the most recent Ph.D. Dissertation Handbook from Student Affairs or download a copy from the university online system in order to prepare your dissertation in the proper manner. Consult your advisor if you have any questions.

 

  Center every line & use balanced spacing
Set all margins at 2.5 cm. Font size 12pt
Title double-spaced, ALL CAPITAL LETTERS
Thesis Statement 1 “A Dissertation by”: double-spaced; title case
Name must match your official transcript: ALL CAPITAL LETTERS followed by your student ID number
Thesis Statement 2 “in Partial Fulfillment of the Requirements for the Degree”: five single line spaces after Name. Use 2 lines as shown in the sample page, double-spaced.
Degree Title single-spaced; insert applicable terms to describe degree: “Doctor of Philosophy” followed by 3 lines of space
Advisor(s) Names

“Advisor” should be followed by a colon [ : ], 1 space, and then your advisor’s title and name 4 line spaces (two double-spaces) after the “Degree Title” centered.

“Co-Advisor” should be followed by a colon [ : ], 1 space, and then your advisor’s title and name 2 line spaces (one double-space) after “Advisor” information centered.

School Information

include the names of your program, graduate school, and university, double-spaced, followed by 4 lines of space.

Program: title case
Graduate School: title case
University: ALL CAPITAL LETTERS
Date month and year of your graduation
Page Number The “TITLE PAGE” has no page number, but counted as “i”. [ i = 1 ]

★ The spacing guidelines are general. What is most important is the overall balance and aesthetic appearance of the text layout.Sample page

 

Inside Title Page, Master Thesis

 

  Center every line & use balanced spacing
Set all margins at 2.5 cm. Font size 12pt
Title double-spaced, ALL CAPITAL LETTERS
Thesis Statement 1 “A Thesis by”: double-spaced; title case
Name must match your official transcript: ALL CAPITAL LETTERS followed by your student ID number
Thesis Statement 2 “in Partial Fulfillment of the Requirements for the Degree”: five single line spaces after Name. Use 2 lines as shown in the sample page, double-spaced.
Degree Title single-spaced; insert applicable terms to describe degree: “Master of Sustainability Science” followed by 3 lines of space
Advisor(s) Names

“Advisor” should be followed by a colon [ : ], 1 space, and then your advisor’s title and name 4 line spaces (two double-spaces) after the “Degree Title” centered.

“Co-Advisor” should be followed by a colon [ : ], 1 space, and then your advisor’s title and name 2 line spaces (one double-space) after “Advisor” information centered.

School Information

include the names of your program, graduate school, and university, double-spaced, followed by 4 lines of space.

Program: title case
Graduate School: title case
University: ALL CAPITAL LETTERS
Date month and year of your graduation
Page Number The “TITLE PAGE” has no page number, but counted as “i”. [ i = 1 ]

★ The spacing guidelines are general. What is most important is the overall balance and aesthetic appearance of the text layout.Sample page

 

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7.2Copyright

Inside Title Page, Doctoral Dissertation

Center and double-space all text
Set all margins at 2.5 cm. Font size 12pt
Title Include the title of your thesis or dissertation in ALL CAPITAL LETTERS in the bottom quarter section of the page. Title should be double-spaced.
Spacing use two lines of space to separate the title from the other copyright information.
Copyright Information

include the copyright mark [ © ] followed by “by”, and then add your name in title case; single spaced.

Copyright Statement “All rights reserved.”; single spaced, sentence case.
Page Number The “COPYRIGHT PAGE” has no page number, but counted as “ii”. [ ii = 2 ]

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7.3Abstract

 

Page Title Type “ABSTRACT” in ALL CAPITAL LETTERS, 12 pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Indentation use standard paragraph indentation
Alignment

flush left, ragged right

Page Number

The “ABSTRACT” has no page number, but counted as “iii”. [ iii = 3 ]

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7.4Acknowledgments

Page Title Type “ACKNOWLEDGEMENTS” in ALL CAPITAL LETTERS, 12 pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Indentation use standard paragraph indentation
Alignment

flush left, ragged right

Page Number

This is the first page that received a page number. Use a roman number, lower case: “iv” or the number that follows the last page of the Abstract even though the Abstract pages have no numbers.

For example, if your ABSTRACT is one page, then that page should be counted as “iii”. Since the last page of the
ABSTRACT is “iii” (not printed), the page number of
ACKNOWLEDGEMENTS becomes “iv”.

For example, if your ABSTRACT is two pages, then those pages should be counted as “iii” and “iv”. Since the last page of the ABSTRACT is “iv” (not printed), the page number of ACKNOWLEDGEMENTS becomes “v”.

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7.5Dedication

Page Title Type “DEDICATION” in ALL CAPITAL LETTERS, 12 pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Indentation use standard paragraph indentation
Alignment

flush left, ragged right

Page Number roman number, lower case: “v” or the number that follows the last page of the Acknowledgements.

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7.6Table of Contents

   
Page Title Type TABLES OF CONTENTS” in ALL CAPITAL LETTERS, 12 pt.This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-space between main sections; single-space within each section.
Major Headings
1, 2, …
major headings should use ALL CAPITAL LETTERS, 12 pt. The number should be aligned flush left with the left margin
A-level subhead
1.1, 2.1, …

A-level subheads should be in title case, 12 pt. The leftmost number should be aligned flush left directly under the 1st letter of the text in the immediately preceding line. Do not use a period [ . ] after the final number.

B-level subhead
4.1.1,4.1.2, …

B-level subheads should be in title case, 12 pt. The leftmost number should be aligned flush left directly under the 1st letter of the text in the immediately preceding line. Do not use a period [ . ] after the final number.

Entry Page Numbers Each entry shown should have a page number with leader dots from entry to page number that should be flush with the right margin. There should also be one space after the last letter of text before the leaders dots begin, and one space before the actual entry page number.
Leader Dots

Leader dots will most likely all start at different places, but they must all end at the same place; that is, the last dot for every entry must align with all the other entries.

If you anticipate having three digits in your page numbers because the length of your thesis will be 100 pages or more, preset the end of the leader dots with a right justified tab accordingly. As a result, and spacing before 2 digit numbers will be larger than that before 3-digit numbers … but the end of the leader dots will all be the same.

Back Matter
Page Numbers

CITED REFERENCES follows the last page of the Body of Text. Page numbers should continue consecutively. In the example of the left, the last page of the “Recommendations” is 88, so the 1st page of CITED REFERENCES is 89. Pages numbers continue consecutively until the last page of your thesis or dissertation.

Page Number

roman number, lower case: “vi” or the number that follows the last page of the immediately preceding List.

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7.7List of Tables

1st PAGE

   
Page Title Type “LIST OF TABLES” in ALL CAPITAL LETTERS, 12pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Alignment

Table designations ( Table 1, Table 2, …) are flush left

The first letter of every table title must be in line with one another. The best way to do this is to set a “left tab”. AVOID using the space bar because unevenness usually results.

Page numbers are flush right.

Spacing Each entry should be single-spaced, double space between entries. For example, the title of Table 18 extends beyond one line and has two lines single-spaced. However, the space between Table 18 and Table 17, and the space between Table 18 and Table 19 are double-spaced. Such spacing facilitates reading.
Case

use title case

Entry Page Numbers Each entry shown should have a page number with leader dots from entry to page number that should be flush with the right margin. There should also be one space after the last letter of text before the leaders dots begin, and a present space before the actual entry page number.
Leader Dots

Leader dots will most likely all start at different places, but they must all end at the same place; that is, the last dot for every entry must align with all the other entries.

If you anticipate having three digits in your page numbers because the length of your thesis will be 100 pages or more, preset the end of the leader dots with a right justified tab accordingly. As a result, and spacing before 2 digit numbers will be larger than that before 3-digit numbers … but the end of the leader dots will all be the same.

Page Number roman number, lower case: “vii” or the number that follows the last page of the Dedication.

2nd PAGE

   
Page Title

“LIST OF TABLES (continued)” on the first line.

“LIST OF TABLES” in ALL CAPITAL LETTERS, 12 pt.

Type “(continued)” in lower case with 1 space before the left parenthesis [ ( ].

This should be typed 2 line spaces from the top margin, and centered within the left and right margins.

Text start text 2 line spaces after the page title; double-spaced
Page Number roman number, lower case: “viii” or the number that follows the immediately preceding page.

 

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7.8List of Figures

1st PAGE

   
Page Title Type “LIST OF FIGURES” in ALL CAPITAL LETTERS, 12pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Alignment

Figure designations (Figure 1, Figure 2, …) are flush left

The first letter of every figure title must be in line with one another. The best way to do this is to set a “left tab”. AVOID using the space bar because unevenness usually results.

Page numbers are flush right.

Spacing Each entry should be single-spaced, double space between entries. For example, the title of Figure 13 extends beyond one line and has two lines single-spaced. However, the space between Figures 13 and Figure 12, and the space between Figure 13 and Figure 14 are double-spaced. Such spacing facilitates reading.
Case

use title case

Entry Page Numbers Each entry shown should have a page number with leader dots from entry to page number that should be flush with the right margin. There should also be one space after the last letter of text before the leaders dots begin, and a present space before the actual entry page number.
Leader Dots

Leader dots will most likely all start at different places, but they must all end at the same place; that is, the last dot for every entry must align with all the other entries.

If you anticipate having three digits in your page numbers because the length of your thesis will be 100 pages or more, preset the end of the leader dots with a right justified tab accordingly. As a result, and spacing before 2 digit numbers will be larger than that before 3-digit numbers … but the end of the leader dots will all be the same.

Page Number roman number, lower case: “viii” or the number that follows the last page of the List of Tables, the immediately preceding page.

2nd PAGE

   
Page Title

Type “LIST OF FIGURES (continued)” on the first line.

Type “LIST OF FIGURES” in ALL CAPITAL LETTERS, 12 pt.

Type “(continued)” in lower case with 1 space in the middle of the two words.

This should be typed 2 line spaces from the top margin, and centered within the left and right margins.

Text start text 2 line spaces after the page title; double-spaced
Page Number roman number, lower case: “ix” or the number that follows the immediately preceding page.

 

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7.9List of Terminology: ABBREVIATIONS

   
Page Title Type “LIST OF ABBREVIATIONS” in ALL CAPITAL LETTERS, 12pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Alignment

Abbreviated forms are flush left.

The first letter of every extended form (the full wording) must be in line with one another. The best to do this is the set a “left tab”. AVOID using the space bar because unevenness usually results.

Spacing Each entry should be single-spaced, double space between entries. For example, the explanation of “UNESCO” extends beyond one line and has two lines single-spaced. However, the space between UNESCO and PV, and the space between UNESCO and WHC are double-spaced. Such spacing facilitates reading.
Case use title case and standard capitalization style for proper
nouns, whichever is more appropriate.
Page Number roman number, lower case: “x” or the number that follows the last page of the immediately preceding List of Figures.

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7.10List of Terminology: TERMS

   
Page Title Type “LIST OF TERMS” in ALL CAPITAL LETTERS, 12pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Term Phrase

Terms should be typed in italic, underlined, followed by a colon [ : ], and 1 space.

Alignment

flush left, ragged right

Spacing Each entry should be double-spaced, and add one extra line of space between each entry for clarity and to facilitate reading.
Number of Pages as necessary
Page Number roman number, lower case: “xi” or the number that follows the last page of the immediately preceding List of Terminology: Abbreviations.

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7.11List of Terminology: UNITS

Page Title Type “LIST OF UNITS” in ALL CAPITAL LETTERS, 12pt.
This should be typed 2 line spaces from the top margin, and centered within the left and right margins.
Text start text 2 line spaces after the page title; double-spaced
Alignment

Unit forms are flush left.

The first letter of every extended form (the full wording) must be in line with one another. The best way to do this is setting a “left tab”. AVOID using the space bar because unevenness usually results.

Spacing Each entry should be single-spaced, double space between entries.
Case use lowercase and standard capitalization style for proper nouns, when appropriate.
NOTE

Assuming that this page is the end of the FRONT MATTER, then the next page should start the INTRODUCTION.

In such a case, the first page of the INTRODUCTION should being using the Arabic numbers for the page numbers, beginning with the Arabic number “1”.

Page Number roman number, lower case: “xi” or the number that follows the last page of the immediately preceding List of Terminology: Terms.

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