FORMAT AND ARRANGEMENT

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3.0 FRONT MATTER  

3.1General

The front matter of a thesis is an important part because it gives the reader direction, and an overview of your structure which will facilitate understanding. Some parts are required and some are optional.

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3.2Title Page

(1 page)  required

The thesis or dissertation begins with a title page, which must be prepared in the specified form. The title should be as concise as possible, consistent with giving an accurate description of the thesis. Students are strongly encouraged to embed key words into their title, so that the title will be retrievable on computerized listings. Be sure to use words for formulas, symbols, Greek letters, and so on. Obtaining your advisor’s approval of the title is highly recommended.

Page Numbering: Do not print a page number on the title page. This page is counted as page i for pagination purposes only.

Doctoral students are subject to more stringent formatting restrictions as set forth by the Student Affairs Section since dissertations are subject to more university-wide standards. For example, Ph.D. dissertations must have a Japanese title on the OUTSIDE COVER PAGE of the dissertation (the cover of the bound version) in a prescribed manner, whereas the INSIDE COVER PAGE does not. Master theses do not have this requirement.

Therefore, doctoral students should obtain a copy of the most recent Ph.D. Dissertation Handbook from Student Affairs or download a copy from the university online system in order to prepare your dissertation in the proper manner. Consult your advisor if you have any questions.

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3.3Copyright Page

(1 page)  required

Copyright protection basically starts when the thesis is bound. To secure this protection, a copyright notice should be affixed on a separate page immediately following the title page. The notice should include the full title of your thesis, copyright symbol ©; the year in which the copyright is established; and the full, legal name of the author, and the statement “All rights reserved.”

Page Numbering: Do not print a page number on the copyright page. This page is counted as page ii for pagination purposes only.

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3.4Abstract

(1 or more pages)  required

An abstract is required and should not exceed 1,000 words. It should immediately follow the copyright page, and should state the problem, describe the methods and procedures of investigation, and give the main results or conclusions of the research. More simply speaking, the abstract should answer five questions:

Q1: What did you do?
Q2: Why did you do it? What question(s) were you trying to answer?
What problem(s) were you trying to solve?
Q3: How did you do it? State methods
Q4: What did you learn? State major results
Q5: Why does it matter? Point out at least one significant implication

Emphasize original contributions. The word ABSTRACT should be centered at the top of the page text area followed by two lines of space. Citations are generally unnecessary unless required by your advisor.

Page Numbering: Do not print a page number on the abstract page(s). This page is counted as page iii (iv, v, …) for pagination purposes only.

  • Tables, graphs, or illustrations should not be included in the abstract.
  • Abstract is not included in the Table of Contents.

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3.5Acknowledgments

(1 or more pages)  optional

This is a statement recognizing the help or encouragement from individuals or institution; that is, those who assisted you in your academic research. The word ACKNOWLEDGMENTS should be centered at the top of the page text area followed by two lines of space. Continuing pages must be headed also, e.g., ACKNOWLEDGMENTS (continued), if the acknowledgements are longer than one page.

Page Numbering: This is the first page with a page number, provided an Acknowledgements page is used. That is, if the last page number of the abstract is iv (even though it is not printed), then the page number for the Acknowledgements page is v and printed in the footer area of the page, centered.

  • This is the first page with a number.
  • All pages after this have a number: pages before the Introduction use lower case roman numbers (vi, vii, viii, ix, x, xi, …) and all pages beginning with and after the first page of the Introduction use Arabic numbers (1, 2, 3, 4, 5, …).
  • Acknowledgements are not included in the Table of Contents.

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3.6Dedication

(1 page)  optional

This is a statement recognizing the people who have supported you during your graduate studies such as family members, friends, scholarship providers, and the like. The word DEDICATION should be centered at the top of the page text area followed by two lines of space. Continuing pages must be headed also, e.g., DEDICATION (continued), if the dedication is longer than one page.

This page number (in lower case roman numbers) is the next number in the sequence following the last page of the Acknowledgements.

  • Dedication is not included in the Table of Contents.

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3.7Table of Contents (TOC)

(1 or more pages) required

Each entry shown should have a page number with leader dots from entry to page number. The page number should be flush the right margin. The heading TABLE OF CONTENTS should be centered and capitalized at the top of the page text area followed by two lines of space. The divisions shown in the TOC must agree, in wording and style, with the divisions in the text. All front matter beginning with the List of Tables and all back matter pages should be shown in the TOC. Main headings should be shown in capital letters both in the TABLE OF CONTENTS and in the text headings. APPENDICES should be shown in the TOC. Continuing pages must be headed, TABLE OF CONTENTS (continued), if the table of contents is longer than one page.

Page Numbering: This page number (in lower case roman numbers) is the next number in the sequence following the last page of the previous section. The TOC page number follows the Abstract or Acknowledgements (or perhaps the Dedication, if used) page number.

  • page number follows the Abstract or Acknowledgements (or perhaps the Dedication, if used) page number.
  • The ABSTRACT, ACKNOWLEDGEMENTS, and DEDICATION parts are not included in the TABLE OF CONTENTS.

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3.8List of Tables

required if figures used

When tables are used, a List of Tables should be placed on a separate page immediately following the Abstract, Acknowledgements, or Dedication page … whichever is the immediately preceding part. Center and position the heading, LIST OF TABLES at the top of the page text area followed by two lines of space. Table numbers should be presented in Arabic numerals, e.g., Table 1, Table 2, etc. using title case. If the title is longer than one line, each entry should be single spaced, with double spacing between titles. The complete table title must be shown.

Each table entry shown should have a page number with leader dots from last word in the table title to the corresponding page number, which should be flush with the right margin. Tables must be listed here as sequentially numbered tables using Arabic numbers. Continuing pages are headed, LIST OF TABLES (continued), if the List of Tables is longer than one page.

Page Numbering: This page number (in lower case roman numbers) is the next number in the sequence following the page number of the immediately preceding part which would either be the Abstract, Acknowledgements, or Dedication part.

  • The LIST OF TABLES should be the first part of the TABLE OF CONTENTS.
  • The List of Tables should precede any List of Figures.

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3.9List of Figures

required if figures used

When figures, process flow charts, metabolic pathways, or similar schematics are used, a List of Figures should be shown on a separate page immediately following the List of Tables. Center and position the heading, LIST OF FIGURES at the top of the page text area followed by two lines of space. Figure numbers should be presented in Arabic numerals, e.g.., Figure 1, Figure 2, etc. using title case. If the title is longer than one line, each entry should be single spaced, with double spacing between titles.

Each figure entry shown should have a page number with leader dots from last word in the figure title to the corresponding page number, which should be flush with the right margin. Figures must be listed here as sequentially numbered tables using Arabic numbers. Continuing pages are headed, LIST OF FIGURES (continued), if the list of figures is longer than one page.

Page Numbering: This page number (in lower case roman numbers) is the next number in the sequence following the last page of the previous section; that is, the last page number of the List of Tables.

  • The List of Figures should follow List of Tables and precede the List(s) of Terminology: Abbreviations, Units, and others.

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3.10List of Terminology: Abbreviations, Units, and others

optional (required if used)

If more than three abbreviations or acronyms of words or phrases, or other thesis-research specific words which are not in common usage are used in the texts, e.g., ATP, COPD, a List of Terminology must be included on a separate page immediately following the List of Figures. Center and position the heading, TERMINOLOGY at the top of the page text area followed by two lines of space. Continuing pages are headed, LIST OF TERMINOLOGY (continued), if the list of terminology is longer than one page.

Page Numbering: This page number (in lower case roman numbers) is the next number in the sequence following the last page of the previous section; that is, the last page number of the List of Figures.

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