6.33  TABLES

All tables must be readable and labeled, and copied items must be properly cited. Color is not recommended for distinguishing features unless your advisor approves the use of color.

Tables should be inserted into the text as soon as possible after they are first mentioned. They may be placed directly into the text, or they may be placed on a page with no text above or below. If a table is alone on one page (with no narrative text), it should be centered within the horizontal and vertical page margins.

If the table is too large to follow immediately the part of the text relating to it, the text should be continued and the table placed on the page that follows. A table should be separated from the text both above and below it by approximately three single spaces, or placed on a separate page, depending on the size of the table.

Tables larger than one-half page should be placed on a separate sheet. A table of one page or less in length should not be divided and typed on two pages. Tables running longer than one page should be started on a new page and may be continued on one or more pages, as needed. The continuing page(s) for the table must include the title and column headings.

All tables should be numbered consecutively throughout the thesis using Arabic numbers, i.e., Table 1, Table 2, etc. Tables should be identified by number only. Do not use designations such as Table 1A, Table 1B. Tables may be set up with A and B parts. Table numbering must be continuous throughout the thesis. For example, there may not be two figures designated in a thesis as “Table 3″.

The title of a table should consist of a single phrase (not a sentence) with sentence capitalization (see 6.6) and no closing period at the end placed above the table (see style manuals recommended by your advisor or ones appropriate to your field; see 6.32). Tables and their titles need not be bold typeface. Be sure to use a consistent format throughout your thesis.

Horizontal (landscape)
A horizontal table that is too wide for the page may be placed lengthwise (landscape) on the page. Tables that can fit either vertically or horizontally on a page must not be reduced. Only those tables that are too large to be placed horizontally may be reduced and continued on two or more pages, if necessary. Oversized tables should be reduced through photocopying, but be sure the copy is on the same paper as the rest of the thesis. Page numbers must be in original type and the original size: do not reduce.

All tables included in the body of the thesis must be easily readable and of the same print quality as the text; that is, generally produced by acceptable permanent methods (laser printer). Pages should not vary from the standard A4 (210 x 297 mm) size paper.  Plan your table materials so that they meet this specification.

Table titles must be single-spaced; the body of the table may be single- or double-spaced for clarity and appearance. Headings and column and row entries should be clearly related. Ordinarily, vertical rules are not necessary, but use if they improve readability and understanding. Rule lines should be computer-generated or drawn in black, permanent (non-water soluble) ink. All lettering, including subscripts, must be clear, readable, and large enough to be legible for archival purposes. White space around the text or figures must meet all margin requirements.

Table footnotes
Table footnotes are to be identified by superscript numbers; table footnotes showing significance, such as p-values, may be indicated by asterisks. Each table footnote should be single-spaced; however, a double space must be used between each table footnote to improve appearance. Each table footnote must be on a separate line ending with a period. Again, always be consistent.

Reduction (see landscape)
For reduction of material, always use machines that can reduce one percent at a time. If tables are too large to be reduced satisfactorily, they should either be split into several pages or be redone. Long tables may be single-spaced, and text may be slightly reduced. Page numbers and headings must not be reduced.

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